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Naming Conventions

DNA Fusion At A Glance

   2005 access levels (door)

   1647 doors

   535 personnel groups

   373 legacy access level groups

   250 operators

   101 global access level groups

Current Issues

At this time, it can be difficult for operators to distinguish between access levels, legacy access level groups, global access level groups, and personnel groups. This leads to cardholders receiving erroneous, duplicate, and/or unneeded access. This also impedes operators from removing personnel at the appropriate times e.g. end of the semester, last day of work, etc.  

Scenario 1:

Operator 1 has created a personnel group for a class and assigned an access level for CONE 265. Operator 1 named this personnel group ‘Ana’s Class.’ Operator 2 receives an access request for the class in CONE 265, she searches the personnel browser for the appropriate group. After not finding the suitable group, she creates a new personnel group with access to CONE 265.

Scenario 2:

Operator 1 has created a personnel group for a Spring 2015 lab in Burson for the Chemistry Department. This lab contains hazardous materials and is designated medium security. Operator 1 names this group ‘CHEM 3141 Lab.’ Three years later, all of the students still have access.

Recommended Solution

We propose a standard naming convention for personnel groups and global access level groups. This will organize the groups into logical categories determined by department, sub-department, use, and access type.

Definitions

Access Levels (basic legacy door access level)

The simplest access level; includes a door and a time schedule to

determine access. These access levels are per door and are managed by the lockshop. DNA Fusion operators DO NOT add, delete, or modify basic legacy door access levels.

Department

The higher level office for which you work, not to be taken as your sub-department. Typically your department will be headed by a Dean or AVC.

Ex. If you work for Chemistry, English, Sociology, etc., your department is CLAS. If you work for Housekeeping, Recycling, Grounds, etc., your department is FM. If you work for the Bookstore, Card Office, Dining Services, etc., your department is Auxiliary Services (AUX).

Global Access Level Groups

Global Access Level Groups provide an easy way for doors and elevators

from multiple controllers to be grouped together. This will allow a cardholder to have access to doors on multiple controllers with a single global access level group. These groups while typically managed by the lockshop, may be added, deleted, or modified by operators. These groups make it easy to create (not assign) access across multiple buildings on campus. These groups will be persistent across time, with personnel groups being used to assign access based on time and dates. Global Access Level Groups apply to locations (buildings/ rooms) and are denoted as ‘red’ in the access level browser. 

Legacy Access Level Groups (deprecated)

Groups the access levels from the multiple SSPs together for easy of distribution to cardholders. These groups will eventually be replaced with Global Access Level Groups. At this time, we ask that operators DO NOT add, delete, or modify Legacy Access Level Groups. These groups are denoted as ‘blue’ in the access level browser. 

Personnel Groups

Personnel groups allow you to organize cardholders into logical groups and assign default access level(s) to the group. As cardholders are added to the group, they are automatically granted access to the group’s default access level(s). Personnel groups are for groups of people not single individuals or rooms. Student groups will be labeled as Students. Students’ access must be time limited.

Sub-department

The direct entity for which you work. Sub-departments are typically headed by a Director or Manager.

Use

The purpose or reason why you have created a personnel group or global access level. Typical use includes staff access, class/lab, conference/meeting, etc. More details will be provided in the ‘implementation’ section.

Implementation

Facilities Information Systems and the Lockshop will provide assistance to operators in renaming and reorganizing existing personnel groups and global access level groups. We will provide documentation and examples of how the naming convention should be applied.

The naming convention will make it easy to determine who should have access, why they have access, where they have access to, when they can use their access, and who granted the access. At times, your particular group may not prescribe to any exact templates. We ask that you provide as much detail as possible when naming your groups. There is no such thing as too much information. Often times, personnel groups and global access level groups may have the same name.

Groups for students, student workers (TAs, GAs, etc.), vendors, or contractors will be noted as such. Unless labeled as a student, vendor, or contractor group, it will be assumed the group is for employees (Faculty and Staff). Additionally, student groups MUST include an end date (current semester will suffice).

Naming Global Access Level Groups

Building(s) + Room(s) / Floor(s)  + Department + Sub-Department + Any Additional Pertinent Information

Examples:

COLVARD - EXT - STUDENT ACCESS - 9-5

WOODWARD - 3rd FLR - FM - ZONE MAINTENANCE - 24/7

CONE 165 / WOODW 120 - CCI - ITIS 2450 - Spring 2017

Naming Personnel Groups

Department + Sub-Department + Use / Building + Group + Any Additional Pertinent Information

Examples:

FM - AUTO - J Building

FM - BES - COLVARD - 1st Shift

AUX - FOOD - CAMPUS - Vendors

CCI - SIS - ITSC 2100 - Students - Fall 2017

CLAS - ENGL - FRETWELL

Putting It All Together

Doors are assigned to Global Access Level Groups. Global Access Level Groups are assigned to Personnel Groups. Cardholders are added to Personnel Groups.

Example:

CCI 1st Year Programming Classes

1 Global Access Level Group

                CONE 165 / WOODW 120 - CCI - ITIS 2450 - Spring 2017

        Assigned to 3 Personnel Groups

                CCI - CS/SIS - Faculty / Staff (may omit Fac/Staff)

                CCI - CS/SIS - ITSC 2100 - Students - Fall 2017 - 7AM-7PM

                CCI - CS/SIS - ITSC 2100 - TA - Fall 2017 - 24/7


naming conventions video.mp4



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