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University Email Signature Standard

  1. The standard email signature is to be used on all electronic communication sent using the University’s systems.
  2. The standard signature does not apply to mobile devices. 
  3. All University employees are to use the standard signature on all new emails, replies and forwards.
    1. Student workers and Organizations are not required to use the standard signature, but can modify the information in the standard signature if desired. 
  4. The standard University signature includes the employee’s name, title, department, office locations, department mailing address, phone and/or fax number, email address and web address and the legal disclaimer approved by the Office of Legal Affairs.

Example Email Signature

John L. Doe, PhD Associate Professor of Content Area
UNC Charlotte Dept./Office of ABC or 123 Building Name
9201 University City Blvd. Charlotte, NC 28223
Phone: 704-687-XXXX Fax: 704-687-YYYY (or mobile, pager, etc.)

If you are not the intended recipient of this transmission or a person responsible for delivering it to the intended recipient, any disclosure, copying, distribution, or other use of any of the information in this transmission is strictly prohibited. If you have received this transmission in error, please notify me immediately by reply email or by telephone at 704-687-XXXX. Thank you.